Internal Control Memo-October 1, 2025

[Renee Marcotte]

A memo from Vice President for Administration and Finance Magen Renadette:

Dear Colleagues,

As public employees, we have a responsibility to ensure that we are
safeguarding university resources and being good stewards of the public
trust.

Guiding us in these efforts are our internal controls. Internal controls
are the activities that we engage in to ensure the university’s resources
are used effectively and efficiently. These activities minimize
inappropriate use of resources; loss, waste or damage of resources;
overspending; or other actions inconsistent with policy or in violation of
law.

Internal Controls help us to ensure that our resources are aligned with and
support achievement of our mission and mitigate risks that could impede our
progress.

What You Can Do

   -

   Familiarize yourself with our Internal Control Program
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/internal-control/index.html#program>
   .
   -

   Follow Campus Handbook
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/campus-handbook/index.html>
   and procedures, as well as those in place for your job.
   -

   When assigned, complete your compliance training
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/training/index.html>
   .
   -

   If asked, participate in an internal control review or risk assessment.
   -

   Communicate problems, ask questions and suggest improvement to your
   supervisor or department chair.
   -

   Use university resources only in support of our goals, objectives and
   programs.

What To Do If You Suspect A Problem

There can be occasions when faculty, staff, students, community members
unintentionally or intentionally misuse state funds, equipment and supplies
or participate in unethical activities or practices. If you suspect or know
of such actions, you can make a report to the anonymous internal control
hotline (voice mailbox) at 866-633-6112. If you notice something unusual,
report it.

Learn more about the internal control hotline
<https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/internal-control/internal-control-hotline.html>

Contact Us!

Should you have questions about the Internal Control Program, please
contact Magen Renadette, Internal Control Officer (ICO), at
518-564-5250 or Renee
Marcotte, Internal Control/Risk Management Coordinator, at 518-564-2539.
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