<div dir="ltr"><div dir="ltr"><div><div><span style="color:rgb(0,0,0);font-family:Arial,sans-serif;font-style:italic;background-color:rgb(255,255,255)">A memo from Vice President for Administration and Finance Magen Renadette:</span></div><div><br></div><span id="m_-5392068116599809842m_4512163652457235186gmail-docs-internal-guid-9489a0f6-7fff-c4d8-9d80-398ee6cba93f" style="background-color:rgb(255,255,255)"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Dear Colleagues,</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">As public employees, we have a responsibility to ensure that we are safeguarding university resources and being good stewards of the public trust.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Guiding us in these efforts are our </span><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">internal controls.</span><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> Internal controls are the activities that we engage in to ensure the university’s resources are used effectively and efficiently. These activities minimize inappropriate use of resources; loss, waste or damage of resources; overspending; or other actions inconsistent with policy or in violation of law.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Internal Controls help us to ensure that our resources are aligned with and support achievement of our mission and mitigate risks that could impede our progress. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">What You Can Do</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Familiarize yourself with our </span><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/internal-control/index.html#program" target="_blank" style="text-decoration-line:none"><span style="color:rgb(207,16,45);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Internal Control Program</span></a><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">.</span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Follow </span><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/campus-handbook/index.html" target="_blank" style="text-decoration-line:none"><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Campus Handbook</span></a><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> and procedures, as well as those in place for your job.</span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">When assigned, complete your </span><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/training/index.html" target="_blank" style="text-decoration-line:none"><span style="color:rgb(207,16,45);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">compliance training</span></a><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">.</span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">If asked, participate in an internal control review or risk assessment.</span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Communicate problems, ask questions and suggest improvement to your supervisor or department chair.</span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.8;margin-top:0pt;margin-bottom:15pt"><span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Use university resources only in support of our goals, objectives and programs. </span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">What To Do If You Suspect A Problem</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">There can be occasions when faculty, staff, students, community members unintentionally or intentionally misuse state funds, equipment and supplies or participate in unethical activities or practices. If you suspect or know of such actions, you can make a report to the anonymous internal control hotline (voice mailbox) at </span><span style="font-family:Arial,sans-serif;color:rgb(207,16,45);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">866-633-6112</span><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">. If you notice something unusual, report it.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/internal-control/internal-control-hotline.html" target="_blank" style="text-decoration-line:none"><span style="font-family:Arial,sans-serif;color:rgb(207,16,45);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Learn more about the internal control hotline</span></a></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 18pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Contact Us!</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Should you have questions about the Internal Control Program, please contact Magen Renadette, Internal Control Officer (ICO), at </span><span style="font-family:Arial,sans-serif;color:rgb(207,16,45);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">518-564-5250</span><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> or </span><span style="color:rgb(0,0,0);font-family:Arial,sans-serif">Renee Marcotte, Internal Control/Risk Management Coordinator, at 518-564-2539.</span></p></span></div><div><br></div></div></div>