[Important Information for Employees] Stewarding and Safeguarding Our Resources

[Administration & Finance]

SENT ON BEHALF OF JOSEE LAROCHELLE, VICE PRESIDENT FOR ADMINISTRATION AND
FINANCE

Dear Colleagues,

Now more than ever we must work together to safeguard our college’s assets.
When everyone does their part, we make the most of our resources and adapt
to the challenges our campus will face in the future. Everyone plays a role
in our stewardship of state public resources.

How You Contribute!

   -

   Use college resources only in support of our goals, objectives and
   programs.
   -

   Look for opportunities to reduce waste and improve efficiencies.
   -

   Follow campus policies
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/index.html>
   and procedures, as well as those in place for your job.
   -

   Communicate problems, ask questions and suggest improvement to your
   supervisor or department chair.
   -

   When assigned, complete your compliance training
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/administrative-services/legal-compliance/training/index.html>
   .


What To Do If You Suspect A Problem?

There can be occasions when faculty, staff,students, community members
intentionally or unintentionally misuse state funds, equipment and supplies
or participate in unethical activities or practices. If you suspect or know
of such actions, you can make a report to the Anonymous Internal Control
Hotline (voice mailbox) at 866-633-6112. If you notice something unusual,
report it. Your information — not your name — could prove useful in
reducing losses and preventing fraud, waste and abuse.

What Are Internal Controls?

These are all the daily activities that we exercise to help ensure the
college’s resources are used effectively and efficiently.  These activities
minimize inappropriate use of resources; loss, waste or damage of
resources; overspending; or other actions inconsistent with policy or in
violation of law.

Why Are Internal Controls Important?

They provide reasonable assurance that we are using college resources to
meet our objectives and goals and taking steps to decrease the risks to the
organization. While it is the law that the college has an Internal Control
Program, it also makes good sense for the college to operate as efficiently
as possible.

Should you have questions about the Internal Control Program, please
contact David Gregoire at 518-564-3613.

*ADMINISTRATION AND FINANCE*
901 Kehoe Building

101 Broad Street

Plattsburgh, NY 12901

(o) 518-564-2130

*plattsburgh.edu <http://plattsburgh.edu>*
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