Internal Control Memo-October 1, 2026

[Regan Ashline]

A memo from Vice President for Administration and Finance Magen Renadette:

October 1, 2026

Dear Colleagues,

As public employees, each of us has a responsibility to safeguard
university resources
and maintain the public trust. An important part of that responsibility is
helping to
prevent, identify and report fraud, waste and abuse.

Fraud, waste and abuse can take many forms, including the misuse of
university funds,
equipment or supplies; improper purchasing or reimbursement; inaccurate
records or
reporting; conflicts of interest; or other activities that do not comply
with university policy
or applicable law. Whether intentional or unintentional, these activities
can divert
resources from our mission and undermine the trust placed in us.

*Internal Controls Are Everyone's Responsibility*

Our internal controls provide an important safeguard against fraud, waste
and abuse.
Internal controls are the policies, procedures and everyday practices we
use to ensure
university resources are properly protected and used effectively,
efficiently and for their
intended purposes.

Strong internal controls help us:

● Protect university funds, property and other resources.
● Reduce the risk of fraud, waste, misuse, loss or damage.
● Identify errors, irregularities and other concerns early.
● Promote compliance with university policies and procedures.
● Ensure our resources remain aligned with and support the university's
mission.
Effective internal controls depend on all of us. Every employee has a role
in recognizing
risks, following established procedures and speaking up when something does
not
appear right.

*What You Can Do*

You can help prevent fraud, waste and abuse by:

1. Familiarizing yourself with our Internal Control Program
<https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/compliance/internal-control/index.html#program>
.
2. Following the policies and procedures in the Campus Handbook
<https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/campus-handbook/index.html>,
along with
those applicable to your position and department.
3. Completing required compliance training
<https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/compliance/training/index.html>
when assigned.
4. Participating in internal control reviews or risk assessments when
requested.
5. Maintaining accurate records and following established approval and
authorization procedures.
6. Using university funds, equipment, supplies and other resources only for
authorized university purposes.
7. Asking questions and communicating concerns or opportunities for
improvement
to your supervisor or department chair.
8. Reporting suspected fraud, waste, abuse or other improper activity when
you
become aware of it.

*If You See Something That Concerns You, Report It*

Faculty, staff, students or others may occasionally misuse university or
state resources
or engage in activities that are unethical, improper or inconsistent with
university
policies. Concerns should not be ignored simply because all of the facts
are not yet
known.

You do not need to investigate a concern yourself. If you observe or become
aware of
activity that you believe may involve fraud, waste, abuse or misuse of
university
resources, report it so that the concern can be appropriately reviewed.

Reports may be made to the university's anonymous Internal Control Hotline
(voice
mailbox) at 866-633-6112 <(866)%20633-6112>.

Learn more about the Internal Control Hotline.
<https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/compliance/internal-control/internal-control-hotline.html>

By staying alert, following established controls and speaking up when
something does
not seem right, we each play an important role in protecting university
resources and
maintaining the public trust.

*Questions?*

For questions about the Internal Control Program, please contact:

*Magen Renadette, Internal Control Officer (ICO)*
518-564-5250 <(518)%20564-5250>

*Renee Marcotte, Internal Control/Risk Management Coordinator*
518-564-2539 <(518)%20564-2539>

Thank you for your continued commitment to protecting university resources
and
supporting a culture of accountability and integrity.
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