Record Rooms are Available to Store your Paper Records

[Regan Ashline]

*Have inactive paper records for storage?* *Have* *paper records which need
to be destroyed*? We have available space in our records rooms.

*Need boxes?*


*We have a surplus of empty bankers boxes in storage. Please email Policies
at policies at plattsburgh.edu <policies at plattsburgh.edu> to request
boxes. Let us know how many standard bankers boxes you need and where you
need them delivered. Best Practices:*

   - *Label each box of records*: Inventory Box Label
   <https://www.plattsburgh.edu/_documents/about/inventory-box-label.pdf>
   - *Labels should be secured with tape just under the handle. *
   - *Use standard bankers boxes*  (15l x12w x10h)
   - Paper records stored in larger boxes cannot be filed properly on
   shelving and are difficult to lift.

When your boxes are ready to be moved, please send the information below
(#1 - 5) to Policies at policies at plattsburgh.edu to have a work order
prepared on your behalf.

   1. *Pick up Location (Building, Room Number)*
   2. *Number of boxes (any box over 50lbs)*
   3. *Contact Person*
   4. *Department*
   5. *Destruction Date or Storage *

Records improperly boxed or labeled will not be moved.

*Resources & Questions:*

   -

   Record Retention Web Page
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/records/records-management.html>
   -

   SUNY’s Records Retention and Disposition Schedule
   <https://www.suny.edu/sunypp/documents.cfm?doc_id=650>
   - Contact policies at plattsburgh.edu or 518-564-2537
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