Reminder: Campus Dining Requests - Vendor Selection and Required Documentation

[Regan Ashline]

In response to welcoming Cardinal Way Culinary & Co (Sodexo) to campus as
our new food service partner, this is an opportunity to provide a reminder
of the procedures for campus dining requests and required procurement
processes.

*Vendor Selection in Jaggaer*
All campus dining requests over $250 must use Cardinal Way Culinary & Co in
Jaggaer. Please ensure you are selecting the correct vendor in jaggaer (please
use Sodexo SFS # *1100013901*) when submitting your request to avoid
processing delays.

*Submission Timing Requirement*
Dining requests must be fully submitted and approved in Jaggaer *prior* to
placing the order with  Cardinal Way Culinary & Co.  Procurement will then
send the approved PO to  Cardinal Way Culinary & Co  to confirm
your order.

*Required Documentation for Dining Requests*
All dining requests must include the following:

   - A clear business purpose
   - A description of the benefit to the institution
   - A formal agenda
   - A complete list of attendees following the event

Requests submitted without this required information may be delayed or
rejected until the information is provided.

*Non-Allowable Charges*
Please note that the following items may *not* be included in any dining
request utilizing state funds:

   - Bottled water
   - Alcohol and related services
   - Single Use Plastics per SUNY Sustainability Initiative
   - Tax

We appreciate your attention to these standards and your cooperation in
ensuring compliance with the service contract and NYS procurement state
finance law.

If you have any questions, please feel free to reach out to
purchasing at plattsburgh.edu.
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