Paper Record Disposal

[Renee Marcotte]

*Record Rooms are Available to Store your Paper Records*
*Have* *paper records for storage?* Have *paper records which need to be
destroyed*? Our next shred day is scheduled for January 2026! Now is a
great time to prepare boxes of paper records to be moved from your office
to our secure records room.

*Need boxes?*


*I have a surplus of empty bankers boxes in storage. Please email to
request boxes. Let me know how many you need and where you need them
delivered. Best Practices:*

   - *Label each box of records*: Inventory Box Label
   <https://drive.google.com/file/d/1-557qDwkNZ7XZSj69Y2oowWjj_2Fww3q/view>
   - *Labels should be secured with tape just under the handle. See *Inventory
   Box Label Guide
   <https://docs.google.com/document/d/1bjztnAqZkYsyCjxOQ7xqPNmGUwKs3X8t9sFIMgNl6BY/edit?usp=sharing>

   - *Use standard bankers boxes* (12 x 12 x12)
   - Paper records stored in larger boxes cannot be filed properly on
   shelving and are difficult to lift.

When your boxes are ready to be moved, please send the information below
(#1 - 5) to E <colv1906 at plattsburgh.edu>lizabeth Dupre at
edupr002 at plattsburgh.edu to have a work order prepared on your behalf.

   1. *Pick up Location (Building, Room Number)*
   2. *Number of boxes (any box over 50lbs)*
   3. *Contact Person*
   4. *Department*
   5. *Destruction Date or Storage*

*Resources & Questions:*

   -

   Record Retention Web Page
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/records/records-management.html>
   - Contact Renee Marcotte rmarc005 at plattsburgh.edu or 518-564-2539


-- 
Renee Marcotte
Internal Control/Risk Management Coordinator
Records Access Officer
709 Kehoe Building
101 Broad Street
Plattsburgh, NY 12901
(o) 518-564-2539 <+1-518-564-2539>
plattsburgh.edu
[image: SUNY Plattsburgh Logo]
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