Internal Control Memo - October 2, 2024

[Lauren Currie]

*Internal Control Memo - October 2, 2024 *

Dear Colleagues,

As public employees, we have a responsibility to ensure that we are
safeguarding college resources and being good stewards of public trust.

Guiding us in these efforts are our Internal Controls.  Internal Controls
are the activities that we engage in to ensure the college’s resources are
used effectively and efficiently. These activities minimize inappropriate
use of resources; loss, waste or damage of resources; overspending; or
other actions inconsistent with policy or in violation of law.

Internal Controls help us to ensure that our resources are aligned with and
support achievement of our mission and mitigate risks that could impede our
progress.

What You Can Do

   -

   Familiarize yourself with our Internal Control Program
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/administrative-services/legal-compliance/internal-control/index.html>
   -

   Follow campus policies
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/index.html>
and
   procedures, as well as those in place for your job.
   -

   When assigned, complete your compliance training
   <https://www.plattsburgh.edu/about/offices-divisions/administration-finance/administrative-services/legal-compliance/training/index.html>
   .
   -

   If asked, participate in an internal control review or risk assessment
   -

   Communicate problems, ask questions and suggest improvements to your
   supervisor or department chair.
   -

   Use college resources only in support of our goals, objectives and
   programs.

What To Do If You Suspect A Problem

There can be occasions when faculty, staff, students, community members
unintentionally or intentionally misuse state funds, equipment and supplies
or participate in unethical activities or practices. If you suspect or know
of such actions, you can make a report to the Anonymous Internal Control
Hotline (voice mailbox) at 866-633-6112 <+1-866-633-6112>. If you notice
something unusual, report it.

Learn more about the Internal Control Hotline
<https://www.plattsburgh.edu/about/offices-divisions/administration-finance/administrative-services/legal-compliance/internal-control/internal-control-hotline.html>

Contact Us
Should you have questions about the Internal Control Program, please Magen
Renadette, Internal Control Officer, at 518-564-5250 or Lauren Currie,
Internal Control Coordinator at 518-564-2538.
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