<div dir="ltr"><span id="gmail-docs-internal-guid-500b3317-7fff-fdf9-ef9a-fa351b59e7c5"><font face="arial, sans-serif"><p dir="ltr" style="line-height:1.2;margin-top:14pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><u>Internal Control Memo - October 2, 2024 </u></span></p><p dir="ltr" style="line-height:1.2;margin-top:14pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="background-color:transparent;color:rgb(0,0,0)">Dear Colleagues,</span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">As public employees, we have a responsibility to ensure that we are safeguarding college resources and being good stewards of public trust.</span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Guiding us in these efforts are our </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Internal Controls</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">.  Internal Controls are the activities that we engage in to ensure the college’s resources are used effectively and efficiently. These activities minimize inappropriate use of resources; loss, waste or damage of resources; overspending; or other actions inconsistent with policy or in violation of law. </span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Internal Controls help us to ensure that our resources are aligned with and support achievement of our mission and mitigate risks that could impede our progress.  </span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">What You Can Do</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Familiarize yourself with our </span><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/administrative-services/legal-compliance/internal-control/index.html" style="text-decoration-line:none"><span style="color:rgb(0,0,255);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Internal Control Program</span></a></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Follow </span><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/index.html" style="text-decoration-line:none"><span style="color:rgb(207,16,45);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">campus policies</span></a><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> and procedures, as well as those in place for your job.</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">When assigned, complete your </span><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/administrative-services/legal-compliance/training/index.html" style="text-decoration-line:none"><span style="color:rgb(207,16,45);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">compliance training</span></a><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">.</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">If asked, participate in an internal control review or risk assessment</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Communicate problems, ask questions and suggest improvements to your supervisor or department chair.</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Use college resources only in support of our goals, objectives and programs.</span></p></li></ul><p dir="ltr" style="line-height:1.2;margin-top:14pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">What To Do If You Suspect A Problem</span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">There can be occasions when faculty, staff, students, community members unintentionally or intentionally misuse state funds, equipment and supplies or participate in unethical activities or practices. If you suspect or know of such actions, you can make a report to the Anonymous Internal Control Hotline (voice mailbox) at </span><a href="tel:+1-866-633-6112" style="text-decoration-line:none"><span style="color:rgb(207,16,45);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">866-633-6112</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">. If you notice something unusual, report it. </span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/administrative-services/legal-compliance/internal-control/internal-control-hotline.html" style="text-decoration-line:none"><span style="color:rgb(207,16,45);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Learn more about the Internal Control Hotline</span></a></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 14pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Contact Us</span></p><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Should you have questions about the Internal Control Program, please Magen Renadette, Internal Control Officer, at 518-564-5250 </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">or Lauren Currie, Internal Control Coordinator at 518-564-2538.</span></font></span></div>