FISCAL YEAR 2020-21 CLOSE-OUT PROCEDURES

[Administration & Finance]

SENT ON BEHALF OF SEAN DERMODY, ASSISTANT VP FOR ADMINISTRATION AND FINANCE



In anticipation of the end of the 2020-21 Fiscal Year on June 30, 2021, I
am writing to share close-out procedures for processing purchases and
payments.  If you manage a campus account (e.g. State, Dorm, IFR, or
SUTRA), please take the following steps:



-- Review the FY 2020-21 deadlines for submission of purchase requisitions
and related documentation here
<https://drive.google.com/file/d/12duMu2qfPcPIQDdfH3jwsfsZOEQF4KKz/view?usp=sharing>
.



-- If you anticipate making any purchases for the remainder of the fiscal
year, be sure they receive appropriate approvals and are submitted to
Administration and Finance by the deadlines.



-- If you have received any invoices, send them to Accounts Payable so they
can get paid.



-- Review all current open purchase orders, requisitions and contracts to
determine if vendor follow-up is required for an invoice or delivery status
of goods/services. Note: Instructions on running a report of open
encumbrances can be found here
<https://www.plattsburgh.edu/_documents/about/encumbrance-report-instructions.pdf>
.



Your cooperation is appreciated.  For additional information about specific
issues, please see our list of close-out contacts here
<https://drive.google.com/file/d/14NGQJaKHwiTcS4Dzf4oWMhRSHeYlgpL7/view?usp=sharing>
.

*ADMINISTRATION AND FINANCE*
Kehoe Building

101 Broad Street

Plattsburgh, NY 12901
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://ls.plattsburgh.edu/pipermail/employee-digest/attachments/20210518/bdcbe7d9/attachment.htm>