<div dir="ltr"><span id="gmail-docs-internal-guid-3aadc9f6-7fff-0f8f-6b2b-f278614784fa"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">SENT ON BEHALF OF SEAN DERMODY, ASSISTANT VP FOR ADMINISTRATION AND FINANCE</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">In anticipation of the end of the 2020-21 Fiscal Year on June 30, 2021, I am writing to share close-out procedures for processing purchases and payments.  If you manage a campus account (e.g. State, Dorm, IFR, or SUTRA), please take the following steps:</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">-- Review the FY 2020-21 deadlines for submission of purchase requisitions and related documentation </span><a href="https://drive.google.com/file/d/12duMu2qfPcPIQDdfH3jwsfsZOEQF4KKz/view?usp=sharing" style="text-decoration-line:none"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">here</span></a><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">-- If you anticipate making any purchases for the remainder of the fiscal year, be sure they receive appropriate approvals and are submitted to Administration and Finance by the deadlines.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">-- If you have received any invoices, send them to Accounts Payable so they can get paid. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">-- Review all current open purchase orders, requisitions and contracts to determine if vendor follow-up is required for an invoice or delivery status of goods/services. Note: Instructions on running a report of open encumbrances can be found </span><a href="https://www.plattsburgh.edu/_documents/about/encumbrance-report-instructions.pdf" style="text-decoration-line:none"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">here</span></a><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Your cooperation is appreciated.  For additional information about specific issues, please see our list of close-out contacts </span><a href="https://drive.google.com/file/d/14NGQJaKHwiTcS4Dzf4oWMhRSHeYlgpL7/view?usp=sharing" style="text-decoration-line:none"><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">here</span></a><span style="font-size:12pt;font-family:Arial;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p></span><br class="gmail-Apple-interchange-newline"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div><font face="arial, sans-serif"><b>ADMINISTRATION AND FINANCE</b></font></div><div>Kehoe Building<br></div><p style="font-size:12.8px;margin:0px;line-height:normal;font-family:Arial"><span style="color:rgb(0,0,0)"><font size="2">101 Broad Street</font></span></p><p style="font-size:12.8px;margin:0px;line-height:normal;font-family:Arial"><span style="color:rgb(0,0,0)"><font size="2">Plattsburgh, NY 12901</font></span></p><p style="font-size:12.8px;color:rgb(0,0,0);margin:0px;line-height:normal;font-family:Arial"><br></p></div></div></div></div></div>