[Important Information for Employees] Our Google storage is changing. Check your campus account now.

[Mark Mastrean]

Campus Community,

*Google Workspace for Education* is a critical suite of tools our college
uses for productivity and collaboration, including Gmail and cloud storage
in Drive. As indicated in our May 2021 communication, Google has a new
policy that discontinues unlimited data storage for campus accounts.

We will begin applying the new policy as the fall 2022 term begins. As a
result:

   - all faculty, staff, and students will receive 750GB of storage; and
   - alumni accounts will be limited to 10GB of storage, and may still be
   kept indefinitely.

*Most users will remain unaffected.* We have identified that the new
storage capacity is well above the usage levels for 95% of faculty, staff,
and students. If you are one of the five percent impacted, we will be
following up directly with you for additional guidance.

*What actions do I need to take right now?*
*Before September 1st,* check your Drive account. Delete all files and
folders you no longer need. Follow these steps:

   1. Use Google quota tool <https://drive.google.com/drive/quota> to check
   the amount of space you are using and identify large files.
   2. Select all files and folders you no longer need, then delete them.

*What happens if I exceed my quota?*
Should you exceed your quota, there is a 14-day grace period before your
files are locked. After 14 days (or if you exceed your quota by more than
25%), you will still be able to sign-in and access your account. You will
be able to view and download all of your files, and you will still be able
to send and receive emails. The following restrictions will, however, take
place immediately:

   - New files cannot be uploaded to Google Drive.
   - New files in apps like Google Docs, Sheets, Slides, Drawings, or Forms
   cannot be created and any collaboration files shared by that user cannot be
   edited (they become view only for other users that are shared those
   collaborative documents).
   - For users that have Google Classroom enabled, new assignments cannot
   be created with new files that haven't been yet uploaded or created.
   - Google Classroom grades cannot be exported to Google Sheets.
   - Students in a Google Classroom whose teacher account is over quota
   cannot submit assignments with file attachments.
   - If a Google Classroom student storage is over quota, the student
   cannot access files in assignments that require making a copy.

*Questions?*
Don’t hesitate to contact our ITS Helpdesk. We will be happy to assist you.

Phone: 518-564-4433
Toll Free: 800-787-8773
helpdesk at plattsburgh.edu


Regards,


*TJ Myers*

Director & Chief Information Officer

Information Technology Services

215 Feinberg

101 Broad Street
<https://maps.google.com/?q=101+Broad+Street+Plattsburgh,+NY+12901&entry=gmail&source=g>

Plattsburgh, NY 12901
<https://maps.google.com/?q=101+Broad+Street+Plattsburgh,+NY+12901&entry=gmail&source=g>

(o) 518-564-2449 <(518)%20564-2449>

(f) 518-564-3817

*plattsburgh.edu <http://plattsburgh.edu/>*
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