FERPA Notification

[Jessica Lashway]

The Family Educational Rights and Privacy Act (FERPA) affords students
enrolled in credit-bearing courses at SUNY Plattsburgh ("eligible
students") with certain rights with respect to their education records.
These rights are:

   1. The right to inspect and review the student's education records within
   45 days after the day SUNY Plattsburgh receives a request for access.

   Eligible students who wish to inspect their education records should
   submit to the Registrar's Office a written request that identifies the
   records they wish to inspect. The Registrar's Office will make arrangements
   for access and notify the eligible student of the time and place where the
   records may be inspected.

   2. The right to request the amendment of the student’s education records
    the eligible student believes are inaccurate, misleading, or otherwise
   in violation of the student’s privacy rights under FERPA.

   Eligible students who wish to ask SUNY Plattsburgh to amend their
   education record should write to the Registrar's Office, clearly identify
   the part of the record they want changed, and specify why it should be
   changed. If the university decides not to amend the record as requested by
   the eligible student, the university will notify the eligible student of
   the decision and of their right to a hearing regarding the request for
   amendment. Additional information regarding the hearing procedures will be
   provided to the eligible student when notified of the right to a hearing.

   3. The right to provide written consent before the university discloses
   personally identifiable information (PII) from the student's education
   records, except to the extent that FERPA authorizes disclosure without
   con­sent. One exception, which permits disclosure without consent, is
   disclosure to school officials with legitimate educational interests. SUNY
   Plattsburgh defines a *school official* as a person employed by or doing
   volunteer work for the State University of New York at Plattsburgh and/or
   SUNY System Administration in an administrative, supervisory, legal,
   academic, research, or support staff position (including law enforcement
   unit personnel and health center staff); a person or entity with whom the
   university has contracted (such as College Auxiliary Services, an attorney,
   collection agent, or auditor); a member of the University Council or Board
   of Trustees; a student serving on an official committee, such as a
   disciplinary or grievance committee. A school official may include a
   volunteer or contractor outside of SUNY Plattsburgh who performs an
   institutional service or function for which the school would otherwise use
   its own employees and who is under the direct control of the school with
   respect to the use and maintenance of Personally Identifiable Information
   (PII) from education records, such as an attorney, auditor, collection
   agent, College Auxiliary Services personnel, or a student volunteering to
   assist another school official in performing his or her tasks. A school
   official has a legitimate educational interest if the official needs to
   review an educational record in order to fulfill his or her
   responsibilities for the university and/or SUNY System
Administration. The University
   may also release certain information known as *Directory Information* to
   third parties without prior consent unless a student has placed
   a FERPA Confidentiality Hold on their record.  Under FERPA, *Directory
   Information *is information that is generally considered to not be
   harmful or an invasion of privacy if released.  The University defines the
   following categories of information as *Directory Information*: Student's
   full name; e-mail address; local and home addresses; local and home
   telephone numbers; date of birth; major field of study; name of academic
   advisor(s); class level; dates of attendance; degree(s), honor(s) and
   award(s) received; most recent previous public or private school attended
   by student; participation in officially recognized activities and sports;
   weight and height of members of athletic teams; and photos of
students. Students
   who wish to place a confidentiality hold should contact the Registrar's
   Office at (518) 564-2100 for more information.
   4. The right to file a complaint with the U.S. Department of Education
   concerning alleged failures by SUNY Plattsburgh ] to comply with the
   requirements of FERPA. The name and address of the Office that
   administers FERPA are:

Student Privacy Policy Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202-8520
SUNY Plattsburgh’s FERPA Policy may be found at
https://www.plattsburgh.edu/about/offices-divisions/administration-finance/management-services/campus-handbook/section-ix-legal-compliance/ferpa-policy.html

-- 
JESSICA LASHWAY '98
Registrar
3rd Floor Kehoe
101 Broad Street
Plattsburgh, NY 12901
(o) 518-564-2100 <+1-518-564-2100>
plattsburgh.edu <https://www.plattsburgh.edu/>
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