Spring 2021 Update: Face to Face Event or Gathering Approval Process

Wed Jan 20 17:03:01 UTC 2021

To Student Leaders,

Happy New Year! We hope you were able to relax and recharge over break. We
wanted to send a follow up update regarding events in the Spring 2021
semester. Similar to the Fall semester, below is our current thinking,
please know that these may change as a result of guidance from SUNY and New
York State.

It is important to recognize that the college experience will continue
to look and feel very different from what we are all used to. We
acknowledge that this is disappointing, but we must consider student and
community safety first. The campus has adopted a Social Distancing and Face
Covering Policy
<https://www.plattsburgh.edu/about/offices-divisions/administration-finance/management-services/campus-handbook/section-viii-health-safety/social-distancing-face-covering.html>
. We are committed to promoting an invigorating college experience for
everyone and your role as a campus leader will play a significant part in
helping your fellow organization members and students be safe and healthy.
More information can be found under the FAQ section of the SUNY Plattsburgh
COVID-19 <https://www.plattsburgh.edu/covid-19/> plan
<https://www.plattsburgh.edu/covid-19/>, there are strict guidelines related
to in person campus events and activities. We hope to clarify and expand on
those within this communication. We know it is lengthy, so please read it
carefully.

*General and Executive Meetings*

All campus groups will need to conduct their general and executive meetings
virtually. Given space availability and capacity restrictions for social
distancing, there will not be sufficient venues to accommodate in person
meetings. Furthermore, hosting meetings virtually will permit those
students completing their studies online the opportunity to connect with
your group. All students will have access to the campus zoom account to
conduct meetings.

*Event Approval Process*

The Event Approval Form <https://forms.gle/kwL1C54DXUBc87rf6> will be used
for all programs hosted by campus departments, academic programs, and
student groups who would like to *host face to face events*. The Center for
Student Involvement will review and approve events upon completion of this
form <https://forms.gle/kwL1C54DXUBc87rf6>. Requests should be submitted at
least *7** days in advance **of when you would like tickets on sale.*

Similar to the Fall semester, we are asking for *all face to face events*
to use the campus event ticketing program
<https://plattsburgh.universitytickets.com/> (even if your event is free).
This program will create a list of those in attendance, which will be
helpful if we need to do contact tracing.

Other campus services such as technical support may have a
different deadline, please review. The form is open now.

Hosting a Campus Event

While we highly encourage you to think about how to host programs remotely,
we understand not all events work in this platform. As outlined in the Event
Approval Form <https://forms.gle/jWSxpGtLr8QNK8G28> above, groups may make
a request to host an event. The submission process is open now. The review
process will include the following considerations in addition to the five
criteria outlined in the form:

   -

   Could this event be hosted virtually?
   -

   What are the health risks associated with this event?
   -

   What is the relevance of this event to the college's academic mission
   -

   What is the value of this event to the college?
   -

   What is the value of this event to your organization?

Food services will be limited based on Campus Dining Services guidelines.
Room capacity will be changed, see below. Those hosting events must assist
in cleaning high-touch spaces and equipment. Supplies will be provided.

Campus Venue Availability and Capacities

Because of established social distancing guidelines, room capacities have
been adjusted and capacities are approximately 50% of the typical number.
Furthermore, because most classrooms on campus will not be large enough to
meet the needs of face-to-face course enrollments, many of these classes
will be moved into larger campus facilities not typically used for academic
purposes. As of the writing of this email, indoor and outdoor events will
be limited to a maximum of 50 persons. Following is a list of modified room
capacities of many campus venues with regards to compliance with social
distancing, this may change as more information is gathered:

   - Warren Ballrooms Side A : Capacity is 50
   - Warren Ballrooms Side B : Capacity is 50
   - Alumni Conference Room : Capacity is 34
   - Cardinal Lounge : Capacity is 40
   - Amitié Plaza : Capacity is 50
   - Angell College Center Courtyard : Capacity is 50

*No Travel*

Student groups will not be permitted to travel until further notice.

Involvement Week

The Center for Student Involvement will be hosting a virtual Involvement
Week. This will take the place of the traditional face to face Involvement
Fair. This will begin February 8. We will have groups send introduction
videos with how to get involved through social media. Please check your
email for more information on this.

Tabling

Tabling will be restricted to three groups at a time and only on the 1st Floor
of the Angell College Center. Groups will be limited to a maximum of one
member present during the tabling period wearing masks and social
distancing.

*Student Association Clubs and Organizations Budgets*

All Student Association budgets have been adjusted for the 2020-21 academic
year.  Clubs will need to apply for additional allocations for event
funding.  Please contact the SA office for more details.

In Conclusion

We understand this is not the campus life we all look forward to. As the
world changes, it is our hope that we return to a more "normal" college
experience as soon as possible. Please continue to join us in creating the
spirited college experience we all need and want, especially for those new
students that are joining our community. Please also remember to check your
campus email and stay tuned to campus updates.

If you have additional questions please contact the Center for Student
Involvement at 518-564-4830 or studentactivities at plattsburgh.edu.

From,
Princess Danso, Student Association Coordinator of Clubs and Organizations
Sidney Dagnino, Inter-Sorority Association President
Samuel Tascione, Interfraternity Council President

Cori Jackson, Director of the Center for Student Involvement
Allison Swick-Duttine, Director of Fraternity/Sorority Life
Jacob Avery, Assistant Director of the Center for Student Involvement

-- 

*JACOB AVERY '08 G'17*
Assistant Director of the Center for Student Involvement
106 Angell College Center
101 Broad Street
Plattsburgh, NY 12901
(o) 518-564-4830
plattsburgh.edu/plattslife
*Gender Pronouns <https://www.mypronouns.org/>* : he/him/his
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