Student-Digest Digest, Vol 1, Issue 2

Fri Aug 28 12:27:01 UTC 2020

Should employees be receiving student digest posts?

On Fri, Aug 28, 2020 at 8:00 AM <student-digest at ls.plattsburgh.edu> wrote:

> [image: SUNY Plattsburgh Logo] <https://www.plattsburgh.edu/>
> Student-Digest
>
> *Today's Topics:*
> 1. FERPA Notification (Pam Munson)
>
>
>
> ---------- Forwarded message ----------
> From: Pam Munson <munsonpj at plattsburgh.edu>
> To: student-digest at ls.plattsburgh.edu, psu-faculty at plattsburgh.edu,
> psu-classified at plattsburgh.edu
> Cc:
> Bcc:
> Date: Thu, 27 Aug 2020 12:31:21 -0400
> Subject: FERPA Notification
>
> The Family Educational Rights and Privacy Act (FERPA) affords students
> enrolled in credit-bearing courses at SUNY Plattsburgh ("eligible
> students") with certain rights with respect to their education records.
> These rights are:
>
>    1. The right to inspect and review the student's education records within
>    45 days after the day SUNY Plattsburgh receives a request for access.
>
>    Eligible students who wish to inspect their education records should
>    submit to the Registrar's Office a written request that identifies the
>    records they wish to inspect.  The Registrar's Office will make
>    arrangements for access and notify the eligible student of the time and
>    place where the records may be inspected.
>
>    2. The right to request the amendment of the student’s education
>    records the eligible student believes are inaccurate, misleading, or
>    otherwise in violation of the student’s privacy rights under FERPA.
>
>    Eligible students who wish to ask SUNY Plattsburgh to amend their
>    education record should write the Registrar's Office, clearly identify the
>    part of the record they want changed, and specify why it should be
>    changed.  If the college decides not to amend the record as requested by
>    the eligible student, the college will notify the eligible student of
>    the decision and of their right to a hearing regarding the request for
>    amendment.  Additional information regarding the hearing procedures will be
>    provided to the eligible student when notified of the right to a hearing.
>
>    3. The right to provide written consent before the college discloses
>    personally identifiable information (PII) from the student's education
>    records, except to the extent that FERPA authorizes disclosure without
>    consent.  One exception, which permits disclosure without consent, is
>    disclosure to school officials with legitimate educational interests. SUNY
>    Plattsburgh defines a *school official* as a person employed by or
>    doing volunteer work for the State University of New York at Plattsburgh
>    and/or SUNY System Administration in an administrative, supervisory, legal,
>    academic, research, or support staff position (including law enforcement
>    unit personnel and health center staff); a person or entity with whom the
>    college has contracted (such as College Auxiliary Services, an attorney,
>    collection agent, or auditor); a member of the College Council or Board of
>    Trustees; a student serving on an official committee, such as a
>    disciplinary or grievance committee. A school official may include a
>    volunteer or contractor outside of SUNY Plattsburgh who performs an
>    institutional service or function for which the school would otherwise use
>    its own employees and who is under the direct control of the school with
>    respect to the use and maintenance of Personally Identifiable Information
>    (PII) from education records, such as an attorney, auditor, collection
>    agent, College Auxiliary Services personnel, or a student volunteering to
>    assist another school official in performing his or her tasks. A school
>    official has a legitimate educational interest if the official needs to
>    review an educational record in order to fulfill his or her
>    responsibilities for the college and/or SUNY System Administration. The
>    College may also release certain information known as *Directory
>    Information* to third parties without prior consent unless a student
>    has placed a FERPA Confidentiality Hold on their record.  Under FERPA, *Directory
>    Information *is information that is generally considered to not be
>    harmful or an invasion of privacy if released.  The College defines the
>    following categories of information as *Directory Information*: Student's
>    full name; e-mail address; local and home addresses; local and home
>    telephone numbers; date of birth; major field of study; name of academic
>    advisor(s); class level; dates of attendance; degree(s), honor(s) and
>    award(s) received; most recent previous public or private school attended
>    by student; participation in officially recognized activities and sports;
>    weight and height of members of athletic teams; and photos of students. Students
>    who wish to place a confidentiality hold should contact the Registrar's
>    Office at (518) 564-2100 for more information.
>    4. The right to file a complaint with the U.S. Department of Education
>    concerning alleged failures by SUNY Plattsburgh ] to comply with the
>    requirements of FERPA.  The name and address of the Office that administers
>    FERPA are:
>
> Family Policy Compliance Office
> U.S. Department of Education
> 400 Maryland Avenue, SW
> <https://maps.google.com/?q=400+Maryland+Avenue,+SW+Washington,+DC%C2%A0+20202&entry=gmail&source=g>
> Washington, DC  20202
> <https://maps.google.com/?q=400+Maryland+Avenue,+SW+Washington,+DC%C2%A0+20202&entry=gmail&source=g>
> SUNY Plattsburgh’s FERPA Policy may be found at
> https://www.plattsburgh.edu/about/offices-divisions/administration-finance/management-services/campus-handbook/section-ix-legal-compliance/ferpa-policy.html
>
>
> PAM MUNSON
> College Registrar
> 305 Kehoe Administration Building
> 101 Broad Street
> Plattsburgh, NY 12901
> (o) 518-564-2100 <+1-518-564-2100>
> (f) 518-564-4900 <+1-518-564-4900>
> plattsburgh.edu <https://www.plattsburgh.edu/>
>
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>
>
>
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> State University of New York College at Plattsburgh
> 101 Broad Street  [image: Email Footer Block Spacer]  Plattsburgh, NY
> 12901
>

-- 
SUZANNA "SUE" BARTLETT
Administrative Assistant 2
Office of the Provost
805 Kehoe
101 Broad Street
Plattsburgh, NY 12901
(o) 518-564-5402 <+1-518-564-5402>
(f) 518-564-4415 <+1-518-564-4415>
plattsburgh.edu <https://www.plattsburgh.edu/>
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