<div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif"><span style="background-color:transparent;font-size:11pt;white-space:pre-wrap;font-family:arial,sans-serif"><font color="#000000">SUNY Plattsburgh is committed to maintaining the highest standards of integrity, professionalism, and public trust in all University operations. This memo serves as a reminder of employee responsibilities under the Ethics Policy and New York State Public Officers Law.</font></span></div><span id="m_3937841470387983738gmail-docs-internal-guid-8779eb10-7fff-0263-b53e-95b378efa8d2"><font face="arial, sans-serif" color="#000000"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Who Must Comply</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">All employees, including applicable student employees, are expected to understand and follow ethics requirements applicable to their role.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Code of Ethics Expectations</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees must conduct work-related activities in a manner that reflects integrity, professionalism, and sound judgment. Employees may not use their official position, authority, or access to confidential information to obtain unwarranted privileges, personal gain, or benefits for themselves or others.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Guiding Principles of Ethical Conduct</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees are expected to:</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Act impartially and avoid favoritism</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Protect confidential and sensitive information</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Serve as responsible stewards of State resources</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Avoid inappropriate business relationships with the State</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Avoid financial conflicts of interest</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Adhere to standards of integrity in decision-making and conduct</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Annual Ethics Requirements</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees are responsible for completing required annual ethics training through COELIG. </span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees designated as filers are also responsible for submitting annual Financial Disclosure Statements (FDS) by established deadlines. May 15th (non-academic employees) or Nov 16th (academic employees).</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Honoraria</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees seeking to engage in honorarium-related activities requiring approval must obtain authorization before performing the activity.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• State agency heads must submit requests directly to COELIG.</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• All other employees must submit a completed Honorarium Form to the campus Ethics Officer and receive written approval prior to the activity.</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Teaching faculty are exempt from honoraria approval procedures when the service performed falls within the subject matter of their official academic or research discipline.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Outside Activities</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees are responsible for ensuring outside employment, consulting, speaking engagements, professional activities, and compensated opportunities do not conflict with their State responsibilities. </span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees should consider whether an outside activity:</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Uses State time, equipment, resources, or information</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Relates to decisions or responsibilities connected to their University role</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Creates an appearance of preferential treatment or personal gain</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">• Requires review or prior approval under applicable ethics guidance</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees are encouraged to consult with the Campus Ethics Officer to evaluate potential conflicts of interest and determine whether disclosure, documentation, or approval is required. </span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Questions and Resources</span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><br></span><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees are encouraged to review available resources on the newly updated </span><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/compliance/ethics/index.html" target="_blank" style="text-decoration:none"><span style="font-size:11pt;background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">SUNY Plattsburgh Ethics webpage</span></a><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Employees with questions ethics-related matters—or those who would like to schedule a meeting with Campus Ethics Officer Lauren Currie—should contact </span><a href="mailto:policies@plattsburgh.edu" target="_blank" style="text-decoration:none"><span style="font-size:11pt;background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">policies@plattsburgh.edu</span></a><span style="font-size:11pt;background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> <br></span></p></font></span></div>