<div dir="ltr"><div dir="ltr"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><u style="background-color:transparent;font-family:arial,sans-serif;font-size:15px"><font color="#000000" style="background-color:rgb(255,255,0)"><span class="gmail-il">Record</span> <span class="gmail-il">Rooms</span> are <span class="gmail-il">Available</span> to <span class="gmail-il">Store</span> <span class="gmail-il">your</span> <span class="gmail-il">Paper</span> <span class="gmail-il">Records</span></font></u></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><u style="font-weight:normal;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:15px"><font color="#000000" style="background-color:rgb(255,255,0)"></font></u>Have</span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> </span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><span class="gmail-il">paper</span> <span class="gmail-il">records</span> for storage?</span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> Have </span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><span class="gmail-il">paper</span> <span class="gmail-il">records</span> which need to be destroyed</span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">? Our next shred day is scheduled for January 2026! Now is a great time to prepare boxes of </span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">inactive </span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><span class="gmail-il">paper</span> <span class="gmail-il">records</span> to be moved from <span class="gmail-il">your</span> office to our secure <span class="gmail-il">records</span> room. </span><span style="font-size:11pt;font-family:Arial,sans-serif;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">If you have <span class="gmail-il">records</span> to be included in this shred (shred immediately) the deadline is November 1st. This will allow time to have the moving crew move the boxes, secure a quote from the shred company and prepare the <span class="gmail-il">records</span> <span class="gmail-il">rooms</span>.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Need boxes?</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">I have a surplus of empty bankers boxes in storage. </span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Please email to request boxes.</span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> Let me know how many you need and where you need them delivered. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Best Practices:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="margin-left:11pt;list-style-type:disc;font-size:11pt;font-family:Arial,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:10pt;margin-bottom:0pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Label each box of <span class="gmail-il">records</span></span><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">: </span><a href="https://drive.google.com/file/d/1-557qDwkNZ7XZSj69Y2oowWjj_2Fww3q/view" target="_blank" style="text-decoration-line:none"><span style="font-size:11.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Inventory Box Label</span></a></p></li><li dir="ltr" style="margin-left:11pt;list-style-type:disc;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Labels should be secured with tape just under the handle. See </span><a href="https://docs.google.com/document/d/1bjztnAqZkYsyCjxOQ7xqPNmGUwKs3X8t9sFIMgNl6BY/edit?usp=sharing" target="_blank" style="text-decoration-line:none"><span style="font-size:11.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Inventory Box Label Guide</span></a><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">  </span></p></li><li dir="ltr" style="margin-left:11pt;list-style-type:disc;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Use standard bankers boxes</span><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> (12 x 12 x12)</span></p></li><li dir="ltr" style="margin-left:11pt;list-style-type:disc;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><span class="gmail-il">Paper</span> <span class="gmail-il">records</span> stored in larger boxes cannot be filed properly on shelving and are difficult to lift. </span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">When <span class="gmail-il">your</span> boxes are ready to be moved, please send the information below (#1 - 5) to </span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">E</span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">lizabeth Dupre at </span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(17,85,204);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><a href="mailto:edupr002@plattsburgh.edu" target="_blank">edupr002@plattsburgh.edu</a></span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> to have a work order prepared on <span class="gmail-il">your</span> behalf.</span></p><ol style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="margin-left:11pt;list-style-type:decimal;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:11pt;margin-bottom:0pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Pick up Location (Building, Room Number)</span></p></li><li dir="ltr" style="margin-left:11pt;list-style-type:decimal;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Number of boxes (any box over 50lbs)</span></p></li><li dir="ltr" style="margin-left:11pt;list-style-type:decimal;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Contact Person</span></p></li><li dir="ltr" style="margin-left:11pt;list-style-type:decimal;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Department</span></p></li><li dir="ltr" style="margin-left:11pt;list-style-type:decimal;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(85,85,85);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:11pt"><span style="font-size:11.5pt;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Destruction Date or Storage</span></p></li></ol><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Resources & Questions:</span><span style="font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> </span></p><ul style="margin-top:0px;margin-bottom:0px"><li><a href="https://www.plattsburgh.edu/about/offices-divisions/administration-finance/policies-procedures/legal-compliance/records/records-management.html" target="_blank" style="background-color:transparent;font-family:Arial,sans-serif;font-size:11.5pt;text-decoration-line:none"><span style="font-size:11.5pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline"><span class="gmail-il">Record</span> Retention Web Page</span></a></li><li><span style="background-color:transparent;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Contact Renee Marcotte </span><span style="background-color:transparent;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(17,85,204);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><a href="mailto:rmarc005@plattsburgh.edu" target="_blank">rmarc005@plattsburgh.edu</a></span><span style="background-color:transparent;font-size:11.5pt;font-family:Arial,sans-serif;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> or 518-564-2539</span></li></ul></div></div>