<div dir="ltr"><span id="m_-4285734530271861974gmail-docs-internal-guid-f3eb7cd4-7fff-0544-741e-eb9f65f550c9"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">SENT ON BEHALF OF JOSEE LAROCHELLE, VICE PRESIDENT FOR ADMINISTRATION AND FINANCE</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Campus Community:</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">I am writing to share good news regarding the campus spending program.</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Spending  and hiring restrictions are lifted effective immediately. It is imperative that all expenditures stay within existing budgets.  Departments with concerns should contact Budget and Financial Reporting Services. While there will be some changes differing from our practices prior to COVID-19, this is an important next step in our continued return to normal operations. </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">While the news I am sharing is a positive reflection of our collective efforts over the past 18 months, it is important to note that SUNY Systems Administration has stated that the need for spending constraints will be re-evaluated at the end of the fFall sSemester and could be reinstated in the future.  </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">I thank you for your efforts during this challenging time and your continued commitment to the mission of the College and the students we serve.  </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> Further details are outlined below.</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Hiring & Salary Restrictions</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Pre-Recruitment Forms will no longer be a required part of the search process and will not need cabinet approval.  A </span><a href="https://drive.google.com/file/d/1Uv_k4i4JePWsnBCGADD8g1YsqHx5w17h/view" style="" target="_blank"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">classification review</span></a><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> will still be conducted by Human Resource Services prior to recruitment, but this will happen within the current Authorization to Recruit (ATR) approval process in the online recruitment system.</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Student Temp Service Appointment Forms will no longer need a signature from Human Resource Services verifying cabinet approval.  These forms are currently being updated to remove this signature line.  Forms can be sent directly to Payroll Services once completed by the student and supervisor.</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Reappointments will no longer require justification of their criticality.  CP-3 Reappointment forms can be processed to Human Resource Services with a Vice-President signature, following the same process prior to March 2020.</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Requests for Salary Increases and Promotion will continue to be reviewed by Human Resource Services (to ensure it meets the SUNY job specifications of the requested budget title and that the salary is appropriate in comparison to the same budget title/grade on campus and at the other SUNY comprehensive campuses) and Budget and Financial Reporting Services (to ensure the funding source has been identified).</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Travel</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Noto Sans Symbols",sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">All restrictions on travel within the United States are lifted.  International travel outside of Canada remains restricted.  </span></p></li><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Noto Sans Symbols",sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Limits on NET and Travel Cards will be lifted.  Further details about this will be shared with cardholders next week.  </span></p></li></ul><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Procurement Updates</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Noto Sans Symbols",sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Purchase requisitions will no longer require additional justification.  An <a href="https://drive.google.com/file/d/1EYi9GkUrcLV7nmpy6EvxRBUebBNyKYtW/view?usp=sharing" target="_blank">updated purchase requisition is available</a> and should be used for all future purchases.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Noto Sans Symbols",sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The additional restrictions on use of state funds for certain expenditures are lifted.  Please see the updated <a href="https://drive.google.com/file/d/1Y8CUrMSbJdM1PwfR5b6UBmMXOFNWNAbk/view?usp=sharing" target="_blank">State Expenditure Guidelines</a> for more information.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Noto Sans Symbols",sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Approval by the Vice President for Administration and Finance is no longer required for purchases under $50,000.00.  Other approvals will be restored to pre-COVID levels:</span></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Courier New";background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Purchases valued at $5,000 or less require approval of the Department Chairperson or Director*</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Courier New";background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Purchases valued between $5,000.01 and $10,000.00 also require approval of the Dean or designee*</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Courier New";background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Purchases valued at $10,000 or more also require the approval of the Divisional Vice President or designee. </span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:12pt;font-family:"Noto Sans Symbols",sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Completed purchase requisitions should be sent to </span><a href="mailto:purchasing@plattsburgh.edu" style="text-decoration-line:none" target="_blank"><span style="font-size:12pt;font-family:Calibri,sans-serif;color:rgb(0,0,255);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">purchasing@plattsburgh.edu</span></a><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> rather than </span><a href="mailto:adminandfinance@plattsburgh.edu" style="text-decoration-line:none" target="_blank"><span style="font-size:12pt;font-family:Calibri,sans-serif;color:rgb(0,0,255);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">adminandfinance@plattsburgh.edu</span></a><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">. </span></p></li></ul><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">*Vice Presidents and Deans may require additional approvals for their divisions/schools above these levels. </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">eProcurement</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Over the course of the past nine months, our Purchasing and Accounts Payable Team have been working diligently on the implementation of Jaggaer, an eProcurement System currently used by seven other SUNY Campuses. </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">This system will replace our current process and will provide a modern shopping experience that will allow users to find items they need from vendors in one place.  Once complete, the system will automatically route requisitions for applicable approvals and send it to the vendor to complete the order, making our procurement process more efficient. </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Implementation of this system will begin next month.  Further details about our implementation will be shared soon.</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Procurement Cards</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">With the implementation of the new eProcurement System next month, Procurement Cards will remain restricted.   Commonly used office supplies will continue to be made available through the Supplies to Go Program at the warehouse for the time being.</span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Your patience is appreciated as we transition from our current process to the new eProcurement System.   </span></p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt">  </p><p dir="ltr" style="line-height:1.295;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Calibri,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Josee</span></p><br></span><div><div dir="ltr" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div><font face="arial, sans-serif"><b>ADMINISTRATION AND FINANCE</b></font></div><div>Kehoe Building<br></div><p style="font-size:12.8px;margin:0px;line-height:normal;font-family:Arial"><span style="color:rgb(0,0,0)"><font size="2">101 Broad Street</font></span></p><p style="font-size:12.8px;margin:0px;line-height:normal;font-family:Arial"><span style="color:rgb(0,0,0)"><font size="2">Plattsburgh, NY 12901</font></span></p><p style="font-size:12.8px;color:rgb(0,0,0);margin:0px;line-height:normal;font-family:Arial"><br></p></div></div></div></div></div>